Partial Supply

This article explains how to process and delete partial supplies.

This function allows you to record the supply of any partial supplies. A partial supply is created when you supply a quantity of medication that is less than the amount prescribed by the doctor. This might be done for a number of reasons, for example, on request of the doctor or because you did not have enough medication in stock at the time the original entry was made. Later on when the patient returns, you can supply the remainder of the medication owing to them (or part there-of).

You can view a list of outstanding partial supplies by pressing the Partial Supplies toolbar button on the General tab as shown below:

ddbook-image-1

As shown in the above diagram, the main screen will display a list of outstanding partial supplies as follows:

Item	Description
Who	The name of the patient.
Drug	The name of the medication.
Balance	The quantity outstanding.
Date	The date of the last supply for the script.

If you want to record the supply of some (or all) of the balance remaining for a partial supply, simply double-click on the row that you are interested in. This will display the Partial Supply dialog box for the selected item.

Item	Description
Patient	The patient name is displayed.
Doctor	The doctor’s name is displayed.
Drug	The name of the medication is displayed.
Quantity Prescribed	The amount (quantity) prescribed is displayed.
Quantity Already Supplied	The quantity already supplied to the patient is displayed.
Quantity Supplied	Enter the quantity to be supplied. Note that the sum of Quantity Already Supplied + Quantity Supplied cannot be greater than the Quantity Prescribed.
Quantity Remaining	This value is automatically calculated as: Quantity Remaining = Quantity Prescribed - Quantity Already Supplied -Quantity Supplied.
Reference	The original reference/script number
Note	(optional) Enter any relevant information as required.
Entered By	Select the user name from the list. If the user is not in the list, then you will need to Cancel out of this screen and enter the user’s details into the system – refer to the section titled Users for details on how to do this.
Password	Enter the user’s password – remember passwords are case sensitive.
OK	Press OK to accept changes.
Cancel	Press Cancel to cancel changes.

Delete a Partial Supply

Normally you would expect to supply a Partial Supply in full to the Patient. However, there may be circumstances where you can’t supply the remainder to the Patient and so you need to delete the Partial Supply.

To delete a Partial Supply, you first select the Partial Supply from the list, then press the Actions button and then select the Delete Selected Item menu item as shown below:

This will display the Delete Partial Supply dialog for the selected entry as shown below:

Item	Description
Patient	The patient name is displayed.
Doctor	The doctor’s name is displayed.
Drug	The name of the medication is displayed.
Quantity Prescribed	The amount (quantity) prescribed is displayed.
Quantity Already Supplied	The quantity already supplied to the patient is displayed.
Quantity Remaining	This is the amount of the Partial Supply remaining. This value is calculated as: Quantity Remaining = Quantity Prescribed - Quantity Already Supplied
Reference	The original reference is displayed.
Reason for Deletion	Enter the reason for deleting the Partial Supply.
Entered By	Select the user name from the list. If the user is not in the list, then you will need to Cancel out of this screen and enter the user’s details into the system – refer to the section titled Users for details on how to do this.
Password	Enter the user’s password – remember passwords are case sensitive.
OK	Press OK to accept changes.
Cancel	Press Cancel to cancel changes.